Annual Budget

Budgets are submitted by chartered student organizations and reviewed by the Finance Committee during scheduled budget hearings. The Finance Committee will review all the requests and make revisions to the budget requests based on the merits of the request, the needs of the organization, and the funding available. After deliberations, the Finance Committee forwards a balanced budget to the GPSA Council where the Council votes on the budget. Finally, the GPSA President must sign off on a balanced budget no later than early April. The budget allocations will be dispersed at the start of the fiscal year (July 1) and any allocated funding that is unused will revert to the GPSA General Fund at the end of the fiscal year and will be eventually be distributed again to student organizations.

Eligibility for the GPSA Annual Budget Process

  • Be a chartered Student Organization through the Student Activities Center

  • Have active graduate and/or professional student membership
  • May NOT be an RDSA/RGSA that directly applies for and receives GPSA PB (Pro-rated Benefit) Funding

Use of GPSA Budget Funds

Annual budget funding is primarily intended for:

  • Operational expenses (advertising, copying, office supplies, recruitment materials, and equipment, etc.)
  • Reoccurring costs

Budget funding is NOT intended for:

  • Travel
  • One-time events
  • Rainy day funds 

Budget Application

In order to receive a budget application and packet, organizations need to attend a GPSA Budget Workshop. After attending a workshop, organizations will receive an application via email.

Applications are due by the date listed below, with no exceptions. 

FY23 Budget Process Timeline

Event

Date

Time

Documentation

Budget Workshop 12/1/226:00 p.m. (MT)Notice
Budget Workshop 22/5/229:00 a.m. (MT)Notice
Budget Workshop 32/8/226:00 p.m. (MT)Notice
Budget Application Deadline2/18/2211:59 p.m. (MT)
Hearing Schedule Announced2/21/2211:59 p.m. (MT)Notice
Deadline to Request Schedule Change2/25/2211:59 p.m. (MT)
Budget Hearings and Deliberations3/5/229:00 a.m. (MT)Minutes
Finance Committee Recommendations Announced 3/7/2212:00 p.m. (MT)
Council Consideration of Fiscal Year Budget3/26/2212:00 p.m. (MT)
FY23 Begins7/1/2212:00 a.m. (MT)

 

FY23 Budget -  Recommendations

The following FY23 student organization budgets were approved by the Finance Committee on Saturday, March 5, 2022. The recommended budget amounts were presented and approved by GPSA Council for final approval on Saturday, March 26, 2022.

Student Organization 

Budget Request

American Institute of Aeronautics and Astronauts$302
Bangladeshi Student Association$1000
Bengal United Sports Club$960
Chinese Students and Scholars Association$995
GPSA General Government$104,586
GPSA Court of Review$5,226
GPSA Council$31,897
High Desert Linguistics Society$503
Hindu YUVA$503
Institute of Transportation Engineers$503
Iranian Student Association$995
Lobo Hockey Club$503
Minorities and Philosophy$503
Oncology Interest Group$503
Orthosurgery Interest Group$503
Resolanas$503
SAC Publications$1,005

Further Questions?

For questions about chartering a student organization contact the Student Activities Center (SAC) at 277-4706 or sac@unm.edu.

To request information about a budget breakdown or to learn about setting up and utilizing a university account for a student organization, contact the Student Government Accounting Office (SGAO) at 277-7888 or sgao@unm.edu. SGAO is located in SUB 1018 and the mail stop code is MSCO3 2210.

For information specifically about GPSA funding for a student organization contact the Finance Chair at gpsafin@unm.edu or contact the GPSA Office at  277-3803.