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GPSA

MSC03 2210
1 University of New Mexico
Albuquerque, NM 87131

Physical Location:
Student Union Building
1021

Phone: (505) 277-3803

Appropriations

GPSA Appropriation Schedule

Fall 2019

Deadline for Submission

Finance Committee Meeting 

Council Meeting

Notice

Agenda

Minutes

September 16th

by 11:59 pm

Sept 20, 6:00 pm
Cherry/Silver, SUB 3rd floor

Sept 28, 10:00 am
Acoma A&B, SUB 3rd floor

Notice

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Agenda

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 Minutes

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October 14th

by 11:59 pm

Oct 18, 6:00 pm
Acoma B, SUB 3rd floor
Oct 26, 10:00 am
Lobo A & B, SUB 3rd floor

Notice

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Agenda

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Minutes

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November 11th

by 11:59 pm

Nov 15, 6:00 pm
Cherry/Silver, SUB 3rd floor
Nov 23, 10:00 am
Lobo A & B, SUB 3rd floor

Notice

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Agenda

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Minutes

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 November 15th

by 7:40 pm

Nov 18, 7:40 pm
GPSA Conference Room, SUB 1st floor
Nov 23, 10:00 am
Lobo A & B, SUB 3rd floor

Notice

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Agenda

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Minutes

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 November 29th

by 11:59 pm

Dec 3, 7:00 pm

Cherry/Silver Room, SUB 3rd floor

Dec 7, 10:00 am
Lobo A & B, SUB 3rd floor

Notice

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Agenda

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 Minutes

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 Spring 2020

Deadline for Submission

Finance Committee Meeting

Council Meeting

Notice Agenda Minutes

January 17th

by 11:59 pm

Jan 21, 7:00 pm

Cherry/Silver

SUB, 3rd floor

Jan 25, 10:00 am

Lobo A & B, SUB 3rd floor

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February 14th

by 11:59 pm

Feb 19, 5:00 pm

Fiesta A&B

SUB, 3rd floor

Feb 29, 10:00 am

Lobo A & B, SUB 3rd floor

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March 20th

by 11:59 pm

Mar 25, 5:00 pm

Fiesta A&B

SUB, 3rd floor

Mar 28, 10:00 am

Lobo A & B, SUB 3rd floor

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April 10th

by 11:59 pm

April 14, 7:00 pm

Cherry/Silver

SUB, 3rd floor

April 18, 10:00 am

Lobo A & B, SUB 3rd floor

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April 24th

by 11:59 pm

April 28, 7:00 pm

Cherry/Silver

SUB, 3rd floor

May 2, 10:00 am

Lobo A & B, SUB 3rd floor

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What is an appropriation?

An appropriation is additional funding outside of the budget process that can be requested twice per semester for travel, unforeseen expenses such as conferences or events, and for onetime capital outlays such as computers or large equipment. An additional third appropriation may be requested if the event is in conjunction with another chartered student organization or RDSA. 

Can my chartered organization request a budget and an appropriation?

Yes! In fact, line items such as travel and other onetime purchases will not be funded through the annual budget process. The Finance Committee suggests that you request those items through an appropriation.

Chartered student organizations are eligible for funding appropriations from GPSA. Appropriation funding is primarily intended for:

  • Small-scale capital expenditures
  • One-time event funding
  • Unforeseen expenditures

General operational funding is typically reserved for budget requests unless an organization was not able to participate in the most recent the budget process. Appropriations requests are reviewed by the Finance Committee, and then forwarded — with recommendations — to the GPSA Council. Applicants will be notified of committee meeting dates.

How do I submit an appropriation?

The link to download the appropriation is on the GPSA website below. Please be aware of the standing rules that the committee follows. An abridged summary of finance committee standing rules can be found on a tab in the appropriation request files. Email an electronic copy of your completed request to the GPSA Finance Chair at gpsafin@unm.edu no later than 11:59PM on the appropriations deadline for Fall 2019 (above).

What next?

Your next step is to attend the Finance Committee meeting. Finance Committee meeting dates are listed above. This is mandatory as your group will be given time to explain your need for additional funding. The committee will then make a recommendation on your Appropriation Request and vote on it. If it is approved, it then goes on to the next Council meeting, which will be held the last Saturday of the month. You may attend but are not required to attend the Council meeting.

When can I use the money that was approved?

The amount approved by the GPSA Council is available to your organization only after it is approved and signed by the GPSA President. Please confirm with the GPSA Office that the President has signed your bill following the GPSA Council Meeting before spending the money via SGAO procedures and policies. 

Further Questions? Contact us by emailing gpsafin@unm.edu, visiting the GPSA Office, or calling us at (505) 277-3803.

*Applications for travel funding that should be funded by Grants will NOT be eligible for appropriations funding. Council appropriations are primarily intended to support/defray costs for events hosted by chartered student organizations for a departmental or general campus audience. The Finance Committee strongly encourages students in need of individual travel funding, for conferences or other professional development events, to apply to the GPSA Grants Committee.

Forms