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GPSA

MSC03 2210
1 University of New Mexico
Albuquerque, NM 87131

Physical Location:
Student Union Building
1021

Phone: (505) 277-3803

Appropriations

GPSA Appropriation Schedule

Fall 2017

Deadline for Submission Finance Committee Meeting Council Meeting Earliest Funding Available
9/15/17 @ 5P 9/21/17 @ 6P 9/30/17 @ 10A 10/2/2017
10/13/17@ 5P 10/19/17 @ 6P 10/28/17 @ 10A 10/30/17
11/03/17 @ 5P 11/09/17 @ 6P 11/18/17 @ 10A 11/20/2017
11/22/17 @ 5P 11/30/17 @ 6P 12/09/17 @ 10A 12/11/2017

All Finance Committee meetings will be held in SUB Luminaria at 6P

All Council meetings will be help in SUB Lobo A&B at 10A, with the exception of 11/18/17 which will be held at the University Club.

What is an appropriation?

An appropriation is additional funding outside of the budget process that can be requested twice per semester for travel, unforeseen expenses such as conferences or events, and for onetime capital outlays such as computers or large equipment. An additional third appropriation may be requested if the event is in conjunction with another chartered student organization or RDSA. 

Can my chartered organization request a budget and an appropriation?

Yes! In fact, line items such as travel and other onetime purchases will not be funded through the annual budget process. The Finance Committee suggests that you request those items through an appropriation.

Chartered student organizations are eligible for funding appropriations from GPSA. Appropriation funding is primarily intended for:

  • Small-scale capital expenditures
  • One-time event funding
  • Unforeseen expenditures

General operational funding is typically reserved for budget requests unless an organization was not able to participate in the most recent the budget process. Appropriations requests are reviewed by the Finance Committee, and then forwarded — with recommendations — to the GPSA Council. Applicants will be notified of committee meeting dates.

How do I submit an appropriation?

The link to download the appropriation is on the GPSA website on the home page. Please be aware of the standing rules that the committee follows. An abridged summary of finance committee standing rules can be found on the third tab of the appropriation request. Email an electronic copy of your completed request to the GPSA Finance Chair at gpsafin@unm.edu no later than 5:00PM on the Friday before the Finance Committee meets.

What next?

Your next step is to attend the Finance Committee meeting. Meetings are held one Thursday of the month at 6PM. This is mandatory as your group will be given time to explain your need for additional funding. The committee will then make a recommendation on your Appropriation Request and vote on it. If it is approved, it then goes on to the next Council meeting, which will be held the last Saturday of the month. You may attend but are not required to attend the Council meeting.

When can I use the money that was approved?

The amount approved by the GPSA Council is available to your organization only after it is approved and signed by the Council Chair. Please see above schedule for a detailed account of all dates. 

Further Questions? Contact us by emailing gpsafin@unm.edu, visiting the GPSA Office, or calling us at (505) 277-3803.

*Applications for travel funding that should be funded by Grants will NOT be eligible for appropriations funding. Council appropriations are primarily intended to support/defray costs for events hosted by chartered student organizations for a departmental or general campus audience. The Finance Committee strongly encourages students in need of individual travel funding, for conferences or other professional development events, to apply to the GPSA Grants Committee.

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