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GPSA

MSC03 2210
1 University of New Mexico
Albuquerque, NM 87131

Physical Location:
Student Union Building
1021

Phone: (505) 277-3803

Appropriations

GPSA Appropriation Schedule

PLEASE NOTE THAT ALL MEETING DATES ARE SUBJECT TO CHANGE DUE TO COVID-19

Fall 2020

Deadline for Submission

Finance Committee Meeting 

Council Meeting

Notice

Agenda

Minutes

September 15

by 11:59 pm (MST)

September 18

at 6:30 pm (MST)
Zoom Meeting

September 26

at 10:00 am (MST)
Zoom Meeting

 

Notice 

 

Agenda 

 

Minutes 

Proposed Standing Rules for Fall 2020

October 19

by 11:59 pm (MST)

October 23

at 6:30 pm (MST)
Zoom Meeting

October 31

at 10:00 am (MST)
Zoom Meeting

  

Notice 

 

Agenda 

 

Minutes

November 9

by 11:59 pm (MST)

November 13

at 6:30 pm (MST) Zoom Meeting

November 21

at 10:00 am (MST)
Zoom Meeting

 

Notice

 

 

Agenda

 

Minutes 

 November 16

by 11:59 pm (MST)

November 20

at 6:30 pm (MST)
Zoom Meeting

December 5

at 10:00 am (MST)
Zoom Meeting

 

Notice

 

Agenda 

 

Minutes 

 

Spring 2021

Deadline for Submission

Finance Committee Meeting

Council Meeting

Notice Agenda Minutes

January 18

by 11:59 pm (MST)

January 22 

at 6:30 pm (MST) Zoom Meeting

January 30

at 10:00 am (MST) Zoom Meeting

     

February 15 

by 11:59 pm (MST)

February 19 

at 6:30 pm (MST) Zoom Meeting

February 27

at 10:00 am (MST Zoom Meeting

     

March 15

by 11:59 pm (MST)

March 19

at 6:30 pm (MST) Zoom Meeting

March 27 

at 10:00 am (MST) Zoom Meeting

     

April 5

by 11:59 pm (MST)

April 9

at 6:30 pm (MST) Zoom Meeting

April 17

at 10:00 am (MST) Zoom Meeting

     

 April 26

by 11:59 pm (MST)

April 30

at 6:30 pm (MST) Zoom Meeting

May 1

at 10:00 am (MST)   Zoom Meeting

     

 

What is an appropriation?

An appropriation is additional funding outside of the budget process that can be requested twice per semester for travel, unforeseen expenses such as conferences or events, and for onetime capital outlays such as computers or large equipment. An additional third appropriation may be requested if the event is in conjunction with another chartered student organization or RDSA. 

Can my chartered organization request a budget and an appropriation?

Yes! In fact, line items such as travel and other onetime purchases will not be funded through the annual budget process. The Finance Committee suggests that you request those items through an appropriation.

Chartered student organizations are eligible for funding appropriations from GPSA. Appropriation funding is primarily intended for:

  • Small-scale capital expenditures
  • One-time event funding
  • Unforeseen expenditures

General operational funding is typically reserved for budget requests unless an organization was not able to participate in the most recent the budget process. Appropriations requests are reviewed by the Finance Committee, and then forwarded — with recommendations — to the GPSA Council. Applicants will be notified of committee meeting dates.

How do I submit an appropriation?

The link to download the appropriation is on the GPSA website below. Please be aware of the standing rules that the committee follows. An abridged summary of finance committee standing rules can be found on a tab in the appropriation request files. Email an electronic copy of your completed request to the GPSA Finance Chair at gpsafin@unm.edu no later than 11:59PM on the appropriations deadline for Fall 2020 (above).

What next?

Your next step is to attend the Finance Committee meeting. Finance Committee meeting dates are listed above. This is mandatory as your group will be given time to explain your need for additional funding. The committee will then make a recommendation on your Appropriation Request and vote on it. If it is approved, it then goes on to the next Council meeting, which will be held the last Saturday of the month. You may attend but are not required to attend the Council meeting.

When can I use the money that was approved?

The amount approved by the GPSA Council is available to your organization only after it is approved and signed by the GPSA President. Please confirm with the GPSA Office that the President has signed your bill following the GPSA Council Meeting before spending the money via SGAO procedures and policies. 

Further Questions? Contact us by emailing gpsafin@unm.edu, visiting the GPSA Office, or calling us at (505) 277-3803.

*Applications for travel funding that should be funded by Grants will NOT be eligible for appropriations funding. Council appropriations are primarily intended to support/defray costs for events hosted by chartered student organizations for a departmental or general campus audience. The Finance Committee strongly encourages students in need of individual travel funding, for conferences or other professional development events, to apply to the GPSA Grants Committee.

Forms